A computer plays an important role in a large variety of fields of activity, with office environments not making an exception. Documents don’t take up much disk space, but are found as individual files and it can be rather difficult to find just the right one in the nick of time. However, with applications like Doxplore Classic – DMS you can organize them for easy identification and fast processing.

Clean interface lets you quickly accommodate

In terms of visuals, the application is pretty polished, with panels you can adjust in size to make it suit your style. The upper toolbar is full of intuitive icons that represent most import functions and management options. Most of your space is a table containing your selections, with corresponding info displayed.

Keeps all your documents safe

At a first run, you must provide a username and password, which comes in handy if more individuals use the same computer because it helps keep your files safe. Sadly, you can only create one account and is the only way you can access the application, so it’s recommended you remember your credentials.Still related to security, once you make your selection of files to import, the application asks whether or not the original files to be removed from their location. This helps you both better organize them and keep them away from prying eyes and organize documents in a clean manner.

Equipped with a powerful search engine

One of the application’s strong points is the integrated search engine. Coming with a simple and advanced component, it gives you the possibility to issue various search tasks according but not limited to file types, content or name, as well as cause in case you don’t exactly know what you’re looking for. Moreover, criteria can be saved and indexed to trigger it easier later on.

Sort files in custom folders and set multiple properties

The file management counterpart isn’t too complex, but neither too shallow to be overlooked. The documents panel lets you create multiple folders for a basic layout of your files and physical storage. Importing is easily done either through drag and drop or through the dedicated file menu, with options for bulk importing.For more flexibility, you need to set up a properties database which to fill in with your files. However, these have no other attributes other than making search easier. In other words, the dedicated panel displays a tree view of all of them and contain only files attributed to the specific property value, which is merely a different approach to folder management.

Support for various file types

What’s more, you need to make sure files you work with are found under the supported formats, otherwise they are not identified or loaded. Luckily, file support is decent, with types ranging from basic TXT and DOC, to PDF, HTML and even various image files.

A few last words

On an ending note, Doxplore Classic – DMS is not really what you’d expect from a file management application, although it is dedicated to handling documents. A great deal of flexibility is at your disposal thanks to folder structure and additional properties with custom values, and you expect more to be accomplished rather than searching with a powerful engine through your collection alone, with disappointment kicking in when you realize there isn’t anything more to it.On the other hand, Doxplore Classic – DMS is the basic version, stripped of various functions which are included in more advanced editions like Classic or Professional.

oxplore Classic is a resourceful piece of software that you can use to better manage your documents in a secure environment. You can organize files into different folders in order to perform thorough file searches whenever you need to retrieve important information on the go.

Installation and initial configuration

The setup procedure takes minimal time and effort. However, a system reboot may be necessary to finalize the installation.

At startup, you are required to select the local drive where the Doxplore repository files will be stored, along with a username, password and optional email address for logging into the app’s database. Unless you input an email address, you won’t be able to recover the key in case you forget it.

Professional-looking interface with many options

The GUI is based on a full-screen window split into several panes for viewing documents, properties, and files, as well as for conducting search operations.

It is possible to create new folders and fill them with various filers, preview image within the mainframe, as well as perform keyword searches with advanced filters, such as file types, file content, and names.

Manage files, configure email settings, and conduct advanced searches

The software utility lets you copy, delete and refresh files, change their properties, import files or folders in bulk, reset user credentials, or switch to another UI language.

Doxplore can also be asked to send emails after configuring SMTP settings and creating the sender’s identity. Email searches can be performed as well, and you can customize a wide range of filters, such as date range, sender, subject, email content, country, and status.

Evaluation and conclusion

No error dialogs were shown in our tests, and the software application did not hang or crash. Its impact on computer performance is minimal, thanks to the fact that it needs a low amount of CPU and memory to function normally.

Although Doxplore Classic does not bring any outstanding features to the table, it offers a quick and intuitive solution to file management and search operations.

With Classic Doxplore, manage all your electronic documents in a structure form for easy management. Create and apply classification to documents that are tuned to classification terms you use in your day to day job functions. Search and locate documents instantly by content, file-name and ‘Properties’. Import all your scanned images, classify them with multiple ‘properties’ and convert them into searchable digital assets.Make changes to your documents even with Doxplore being inactive and be assured that all changes will be auto-synced when you login the next time.

What is new in this release:

Version 2.2 includes custom classification of documents and images , conditional (Boolean) search by content and/or multiple properties (classification), and localization of User Interface with French, Spanish and Dutch language.

Limitations:

10-day trial, limited functionality